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Agendas & Minutes Manager · v2.12 · WordPress Plugin

Post every agenda. Make every document accessible.

A public meeting table your residents can actually use — and an ADA Document Engine that builds an accessible HTML twin of every PDF and Word file the moment it's uploaded. Even scanned documents. Even files on Dropbox or Drive.

Request a Demo See It in Action
Accessible twin of every document 100% frontend administration In-browser OCR for scans

Trusted by cities, villages, and townships nationwide — built by a service-disabled veteran-owned small business that works exclusively with local government.

Product Tour

Transparency the public can read — in every sense

DOJ's Title II web accessibility rule now requires WCAG 2.1 AA for local government websites, with compliance deadlines in 2026–2027 based on population. Posting a scanned PDF no longer cuts it. This plugin fixes that automatically.

01 · ADA Document Engine

Every PDF gets an accessible HTML twin — automatically

The moment a clerk uploads an agenda, the engine reads the file's bytes and builds a screen-reader-ready HTML version beside the original. Readable PDFs and Word documents convert instantly; scanned documents are flagged and remediated in the browser with built-in OCR and clerk review before publishing.

  • Converted at upload time — works even when files are offloaded to Dropbox, Drive, or OneDrive
  • Reader toolbar: text size, line spacing, high contrast — all AAA color pairs
  • Original document stays one tab away, embedded inline
The pop-out viewer — accessible twin front and center, original one tab away.

02 · Board Package View

The whole meeting in one place

Each meeting gets a Board Package page: agenda, minutes, and every supporting document — engineer's memos, budget reports, exhibits — as clean document cards. Board members prep from one link instead of six email attachments.

  • Unlimited supporting documents per meeting
  • Accessible version beside every document
  • Organized by board and committee categories
The Board Package — every meeting document on one page, cloud files included.

03 · Frontend Administration

Clerks upload from the front end. The engine does the rest.

No wp-admin, ever. Staff upload agendas and minutes from a simple frontend form — the accessible twin is generated on the spot. The ADA Documents panel tracks compliance across the whole archive and queues scanned files for in-browser OCR with clerk review.

  • Upload, edit, categorize, and delete — all from frontend pages
  • Renders natively inside the Frontend Dashboard shell
  • Lazy self-healing: older documents get twins on first view
Frontend upload with instant twins, and the ADA panel tracking the whole archive.

Role-Aware By Design

One archive. Three audiences.

The public gets access, clerks get a workflow, and boards get their packet in one link.

For the Public

  • Filter by board, year, or keyword
  • An accessible version beside every file
  • Reader tools: text size, spacing, contrast
  • Screen-reader-friendly, keyboard-navigable
  • Export filtered results to CSV

For Clerks & Staff

  • Upload and manage without wp-admin
  • Accessible twins generated automatically
  • OCR scans in the browser, review, publish
  • Custom labels and per-board categories
  • Works inside Elementor with 6 widgets

For Boards & Officials

  • One Board Package link per meeting
  • Supporting documents alongside the agenda
  • A durable public record of every meeting
  • Open-meetings transparency, organized by board
  • Calendar sync via the Municipal Calendar bridge

The Full Toolkit

Eight shortcodes. Six Elementor widgets. Six pages on activation.

Dashboard, public table, upload, manage, categories, settings, ADA viewer, and ADA panel — created and wired the moment you activate.

Cloud Documents Welcome

Files offloaded to Dropbox, Google Drive, or OneDrive still get accessible twins — built from the upload bytes before the file ever leaves.

In-Browser OCR

Scanned PDFs are remediated right in the clerk's browser — no server software, no per-page fees — with review before anything publishes.

Per-Board Categories

Council, planning, zoning, 708 boards, committees — each with its own filterable archive and customizable labels.

CSV Export

Export any filtered view of the archive to a spreadsheet — handy for records requests and annual reporting.

Elementor Native

Six dedicated widgets in their own category — drop any surface onto any page and style it visually.

Auto-Updates & Self-Repair

One-click updates via SnapStore, plus a health engine that verifies pages, tables, and settings and repairs them on demand.

Deployment

From activation to an accessible archive

Activate

Six pages — dashboard, public table, upload, manage, categories, settings — are created automatically.

Add Your Boards

Create a category for each board and committee, and customize the "Agenda" and "Minutes" labels if you like.

Upload

Clerks post documents from the front end — accessible twins are generated on the spot, scans queued for OCR.

Publish

Link the public table and Board Packages from your site. Older documents self-heal with twins on first view.

Why SnapSite

Why municipalities choose Agendas & Minutes Manager

Built for the Title II Deadline

Accessible document delivery is the hardest part of the DOJ's WCAG 2.1 AA rule for local governments — and it's this plugin's core job.

Security Hardened

Double-validated uploads (extension and MIME), nonce verification, capability checks, prepared statements, escaped output.

You Own Your Record

Every meeting, document, and accessible twin lives in your WordPress database on your server — a public record you control.

Part of an Ecosystem

Bridges to the Frontend Dashboard, Municipal Calendar, and SnapSite Portal make it one piece of a complete municipal site.

SDVOSB Vendor

SnapSite.us LLC is a Service-Disabled Veteran-Owned Small Business — set-aside-eligible for government procurement.

Predictable Cost

Flat licensing — no per-document, per-page, or per-OCR fees. Budget once; post everything.

Ready for an archive everyone can read?

See the ADA Document Engine convert a real agenda live, or talk with us about adding Agendas & Minutes Manager to your city's website.

Schedule a Live Demo